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How to
create a contents page automatically
Microsoft Word has several
“styles” built in to the normal template – and further styles can easily
and quickly be created.
If you want to create a
contents page for a long document there are some rules that you must follow:
- Organise
your work by using headings and sub-headings.
Use the “style” feature on the toolbar (see below) to label them
“Heading1”; “Heading2” etc. Make
sure all your MAIN headings are labeled “Heading1” and your sub-headings
are labeled “Heading2”. You
can continue with further sub-sub-headings labeled as “Heading3” etc if
you wish. Click
here to view a step-by-step explanation of how to do this.
- Change
the style you wish to use for each of your headings to what you want.
You can change the font, size, attributes (bold/italic/underline) and
also paragraph formatting to set space above and/or below and indentation
etc. When you do this you will
see a dialogue box asking if you wish for all similar headings to have the
same style – answer this “Yes”.
- It
is a good idea to use automatic page numbering in the header or footer of
your document. If you want
information on how to do this click
here for a guide.
- Check
that you have finished all your work on the document and that you have
correctly labeled each heading and sub-heading with the correct style.
- Now
make sure you move your cursor to the page (and the exact position) where
you want to generate your contents table.
Click “Insert” then “Index and Tables” (Word 2000) or
“Referencing” (Word XP); choose the “Table of Contents” tab and
click “OK”. There are some
settings for the appearance of the table and you can try these if you wish.
You should see a table of contents appear before your very eyes –
if it isn’t what you wanted – or contains some entries that were wrong
or unexpected – just delete it and try again (after making any changes to
the document)
- Finally
– try doing one yourself. Download
the file called “ICT
in the Health Service Report.doc” by clicking here. Save the file in your Unit 1 folder.
go to page 2 where the
heading “Contents” has been put – place the cursor below this
heading and try creating your own Table of Contents for this document.
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