GNVQ ICT - Intermediate

Unit 1 - Presenting Information

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Unit 1 - Task Sheet

THROUGHOUT YOUR WORK:  You MUST keep a detailed record of all filenames used in this work.  You may find it useful to use the “File Store Record Sheet” for this purpose.  Each document you produce should be spell checked and proofread.  Backup copies MUST be made of all your work and details shown on the “File Store Record Sheet”.  

Do NOT throw away any of your early draft versions of the documents you create.  You will need to annotate these and then make the changes you have indicated.  In addition, you must show (by annotation) that you have spellchecked and proof read the documents so that the final versions are perfect!

Task 1 (collect documents, compare documents, design and develop a suitable logo)

(a)      You must study examples of business documents used by organisations.  These documents should include:

1. At least 3 full page or half page newspaper advertisements
2. at least two business cards
3. at least three business letters
4. at least one memorandum

(b)  Design a logo suitable for Newton Leisure Centre.  Make sure your logo is suitable for use in both colour and black/white documents.  

Spend some quality time drawing several ideas on paper.  You should then choose one that you feel will be most suitable for a logo.  Develop this (hand drawn on paper) until you are happy with the design.

BEFORE you start to design the logo on computer think carefully about the type of graphic you want to create - eg. if a bitmap it may become distorted if enlarged.  You should read the information on bitmap and vector graphics before deciding on the type of graphic to create - so click here.

NOW you must create the graphic using suitable software - and save it in a format that can be used in the range of business documents you will produce.  

IMPORTANT: This logo will also be one of the graphics that you will need for the Unit 6 exam in the summer of 2006.  You must make sure that you have the following evidence (and it must not be labeled in any way):

The logo must show evidence of using several drawing/painting tools and facilities - and the final version must show that you can make suitable changes to the design (compared to the first draft printout) using some of these tools.  

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Task 2 (newspaper advertisement or flyer plus a business card)

A. Using Resource 4 and similar examples you have collected, produce your own half-page newspaper advertisement or flyer to promote Newton Leisure Centre.  Your advertisement MUST include the logo you have designed in Task 1 above.

You MUST use appropriate writing styles, layouts and page orientation.  

B. Design a business card for use by the Manager of the leisure centre.  Make sure you include all the necessary information - including contact address, email and telephone number(s).  The business card must include the logo designed in Task 1.

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Task 3 (business letter)

Produce a reply to the letter in Resource 6.   You should use the other Resources to help with the content of your reply, and any examples of communications you have collected to assist with writing style and layout. Your letter MUST include the logo you have designed in Task 2 part A above.

IMPORTANT: Look at sample documents 1 2 3 4  to help you create a suitable layout.  You will also need to use the layout guide for business letters - click here.  You will certainly find it helpful to look at the things listed in this document:  features of documents - save a copy of this in your "My Documents" folder.

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Task 4 (memo, business report and meeting agenda)

A.  MEMO - Start by saving the draft memo here - then you must improve it by adding any further information required to make sure that everyone receiving the memo will be able to clearly understand the message contained.

B. BUSINESS REPORT - Look at the draft business report here and save it in your Unit 1 folder to work on - you will find additional guidance on the things to include in the report here.  Your final report must contain graphs/charts, at least one table plus at least one drawn image.  It must be at least 3 pages long and you should try to include automatic page numbering in the header/footer of the document. 

It is sometimes useful to include a contents page in a long document of this type.  Click here to see how you can do this using Microsoft Word.

You have to write the report yourself.  You can get some useful ideas by looking at  the guidance notes here which show the sections your business report should have and also several ideas to help you with the different sections.  

C. MEETING AGENDA - Look at the draft meeting agenda here and save it to work on - you must make sure that it follows the required format for a meeting agenda by adding any further information necessary.  Additional guidance notes are given here.

In these three documents you should use text, pictures, drawings, charts and tables as appropriate. Your documents MUST include the logo you have designed in Task 2 part A above.

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Task 5A (comparing your newspaper advertisement/flyer with 3 commercial advertisements/flyers)

You now need to compare your advertisement (created in Task 2A) with  3 examples of newspaper advertisements/advertising flyers that you have collected or that you can use from the example documents on this website.

You should download a useful Microsoft Word advertisement/flyer comparison table to use by clicking here.  A simplified version can be used - click here.

Identify and comment on the similarities and differences (features, layout and language) between your advertisement/flyer and the three you have collected.  To achieve a Merit you must also try to explain the reasons for the differences between the various advertisements.  

Task 5B (comparing your business letter with 3 commercial business letters)

You now need to compare your business letter (created in Task 3) with  3 examples of business letters that you have collected or that you can use from the example documents on this website.

You should download a useful Microsoft Word letter comparison table to use by clicking here.  A simplified version can be used - click here.  The CF version of this table can be used if you prefer.  You will find it here.

Identify and comment on the similarities and differences (features, layout and language) between your business letter and the three you have collected.  To achieve a Merit you must also try toexplain the reasons for the differences between the various business letters.  

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Task 5C (evidence of backup and accuracy checks)

You must include a screenshot of your backup folder - showing that you have saved backup copies of all your document files.  This could be a screenshot of a file listing on your memory stick (if you use one); a list of files saved to a floppy disk or a list of files saved in a backup folder you have created specially for this unit of work.  It may be useful to make sure you have completed the file store record sheet and include this with your other evidence.

ALSO you must check that your early draft documents have been annotated to show what changes you decided to make - these annotations should also include notes of when and where you have spellchecked and proof read your documents, showing any changes needed.

Task 6

Produce an evaluation of all the six documents you have produced.  

The six documents should be:

Your evaluation must include the following: -

·        The good and bad features of each of your six documents;

·        How any improvements you made contributed to the quality of your documents;

·        Additional ways in which each of your documents might have been improved, using examples you are familiar with for comparison.

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