Manage files

GNVQ ICT - Intermediate

Unit 10 - Networks and Communications

Manage files

Hyperlinks on the level above: [Home Page for Unit 10] [ Stand-alone computers ] [ LANs ] [ WANs ] [ Standard ways of working ] [ Electronic communications ] [ Advantages and Disadvantages ] [ Using a network ]

Hyperlinks:

On this level:

Meeting deadlines
Review work
Accuracy checks
Backup copies
Manage files
Saving files
Confidentiality
Copyright
Health and Safety
The Law

On the level below:

Manage your work effectively

It is easy to create folders and sub-folders in your file storage area – whether this is on a network or in a “My Documents” folder of a hard disk. A lot of time can be wasted searching for files that have been saved (and lost) somewhere – without any planning or organisation.

In addition, always save work with filenames that you will recognise and remember – this will help you to locate them faster when you need them again.

If you still have trouble finding work that you have stored carefully, there are built-in search facilities in most software to help you find the necessary file(s) by searching for the date and time the file was created, the filename or even some word or words that have been used in the file.

This screenshot shows a search about to be carried out - using Explorer - for all "doc" files saved anywhere inside the C:\My Documents folder (and in all the subfolders) where the letters "gnvq" appear together anywhere in the document.

Please email your comments to mail@ictgnvq.org.uk Created by K C Parry - Please email your comments to kcparry@ictgnvq.org.uk