GNVQ ICT - Intermediate

Unit 10 - Networks and Communications

Saving files

Hyperlinks on the level above: [Home Page for Unit 10] [ Stand-alone computers ] [ LANs ] [ WANs ] [ Standard ways of working ] [ Electronic communications ] [ Advantages and Disadvantages ] [ Using a network ]

Hyperlinks:

On this level:

Meeting deadlines
Review work
Accuracy checks
Backup copies
Manage files
Saving files
Confidentiality
Copyright
Health and Safety
The Law

On the level below:

 

Save work regularly using different filenames  

Many software applications have built-in facilities to save work regularly whilst the user is working.  Others have “pop-up” reminders that prompt the user to save work regularly. 

The above screenshot shows Word for Windows with the "Save AutoRecover info"  set to every 1 minute.  This means that Word will automatically save a temporary file every minute with the latest version of your document. If your computer crashes this temporary file will automatically open next time you start Word for Windows - so you should not lose too much of your hard work!

 

A simple but very effective way to prevent the loss of data (through, for example, a computer system failure or network problem) is to save files regularly using a slightly different filename.  For example, if a user is writing a report about computer health and safety, the first time the file is saved (when one page has been completed) it could be saved as “handsreport1.doc”.  When the second page has been completed if the user simply saves the file without changing the filename it will overwrite the earlier version.  By changing the number “1” to “2” at the end of the filename the earlier version will remain.  If the final version (for example “handsreport6.doc”) is accidentally damaged through a software or hardware problem, the user can go back to version 5 of the file and only have a small amount of work to do to finish it again – rather than having to start again from scratch!  

 

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